Contacting your preceptor

Where possible, your initial contact with your new preceptor should be made by phone or through a visit to the pharmacy. This provides an opportunity to:

• Introduce yourself professionally
• Confirm your placement dates and working hours
• Discuss any workplace expectations
• Familiarise yourself with the placement site before commencement

If you are unable to contact your preceptor by phone or in person, you may use the Student Introduction Email Template below.

Important: This is a suggested email template only. Please customise the highlighted details to suit you and your placement site before sending it to your pharmacy or preceptor. You can also adapt the email to ask any other questions that will help you prepare for your placement.

You can find your preceptor’s name in InPlace against your placement. Please address your email to your preceptor by name.

Email Subject: UQ Pharmacy Placement Student Introduction – [Student Name]

Email Body:

Dear [Preceptor Name],

My name is [Student Name], and I am a [Year 2/Year 3/Year 4] Bachelor of Pharmacy (Honours) student at The University of Queensland.

I have been allocated a placement at [Pharmacy Name] from [Start Date] to [End Date] and am writing to introduce myself ahead of my placement.

I am looking forward to learning from you and your team. To help me prepare for my placement, I would be grateful if you could please advise:

• Where I should report on my first day
• My expected working hours
• Any lunch or break arrangements, including whether there is a fridge for storing my lunch
• Any forms, training, or inductions that should be completed before commencing
• Any resources or reading you would recommend reviewing beforehand

I will attend placement in my University placement shirt with professional attire and closed-in shoes. Please let me know if there are any workplace-specific requirements I should be aware of before commencing placement.

I appreciate your time and look forward to meeting you and working with your team.

Kind regards,

[Student Name]
Phone: [Phone Number]
Email: [Student Email]