4. Collaborative tools

Icon key

Free icon Free tools are completely free to use with all features.

Freeware icon Freeware tools include basic functionality for free. Additional features may need to be paid for.

open source icon Open source tools are developed in a collaborative manner and can be used, modified or shared openly. This software can be used for free and often includes a lot of support documentation.

paid tools icon Paid tools can only be used after purchasing, and agreeing to, a product licence.

There are many tools to help you communicate and collaborate effectively. Which tool you choose depends on a range of factors:

  • video conferencing or text-based communication — video conferencing may be a more effective means of collaborating at the beginning of your project to build rapport with unfamiliar team members.
  • course requirement — your course coordinator may require you to use particular tools.
  • integration with other productivity tools — some messaging and conferencing tools will integrate closely with collaborative writing and presentation tools.

Find:

Looking for help with your assignment?

Relevant Digital Essentials modules:

  • Communicate and collaborate — module on collaborating effectively, writing formal emails and online group work.
  • Types of assignments — information on written, video, audio, presentations, posters, 3D models and coding assignments.

Group messaging platforms

Platform Useful features Help and tutorials Cost
Microsoft Teams Secure; searchable message archives; configure notification, integrates with the Microsoft suite Get started with Microsoft Teams free
Free for UQ students as part of Microsoft 365
Slack Integrates with Google Drive and many other apps; searchable message archives; configure notifications Getting started with Slack freeware
Messenger Searchable message archives; configure notifications, available as a desktop app How to start a group chat on Messenger free
WhatsApp Searchable message archives; configure notifications, available as a desktop app Get started with WhatsApp free
WeChat The WeChat Chatterbox Blog outlines products and features About WeChat free

Discussion tools used on Learn.UQ (Blackboard)

Platform Useful features Help and tutorials Cost for UQ students
Ed Discussion Board File sharing, able to create categories for different discussion threads Ed Discussion Board Quick Start Guide free
Learn.UQ (BlackBoard) Discussion Board Discussion threads, file sharing. Only instructors can set up group discussions Using the BlackBoard Discussion Board free
Padlet File sharing, App for mobile devices, can be used as part of a live discussion Padlet via UQ
Guide: Using Padlet
free

Online meetings and video conferencing

Platform  Useful features Tutorials and help  Cost
Microsoft Teams  App for mobile devices, file sharing, screensharing and chat function, whiteboard tools Get started with Microsoft Teams free
Free for UQ students as part of Microsoft 365
Zoom App for mobile devices, file sharing, screensharing and chat function, whiteboard tools Getting started with Zoom freeware
Free account available via UQ
Google Meet File sharing, screensharing and chat function Google Meet training and help freeware

Other tools used for collaboration are discussed in the Communicate and collaborate module.

Licence

Icon for the Creative Commons Attribution-NonCommercial 4.0 International License

Choose the Right Tool Copyright © 2023 by The University of Queensland is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License, except where otherwise noted.

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