Upload an existing Word document to create your book

You can add content directly to your book or upload an existing Word docx.

Pressbooks guide instructions for importing from Word (docx).

Important steps for Word docx before you upload

  1. Apply Normal style to the whole document (Must be docx)
  2. Set headings
  3. Make sure all chapter titles are heading 1. Anything set to heading 1 will be added as a chapter
  4. The rest of your headings must be set appropriately in the correct order for accessibility (or it can be done after upload in Pressbooks).

Images in your Word docx

Images may not appear from an imported docx if they are not a traditional image type, such as jpg or png. You can:

  • Take screenshots of these types of images (e.g., diagrams, Microsoft ‘shapes’) and insert it into your Word doc before you upload, OR
  • Upload your images directly into Pressbooks.

Tables

Tables imported from a Word docx will not be accessible and can format badly in the PDF and epub exports. Our Tables chapter explains how to add tables to be accessible.

Post import

Bullets

Check your bulleted lists after upload as bullet lists can appear just indented or have an extra bullet at the end.

Italics

Check italics code in the text editor. Italics from the imported Word docx can appear fine in the web version but have no spacing in the epub.

  • It appears like this in the code – <em>Journal</em> <em>of</em> <em>Leadership</em> <em>and</em> <em>Organizational</em> <em>Studies</em>
  • It should look like this – <em>Journal of Leadership and Organizational Studies</em>

Other code issues

Lots of span code in the text editor causes the text to run together in the epub.
e.g. <span lang=”en-US” xml:lang=”en-US”>of</span> <span lang=”en-US” xml:lang=”en-US”>housekeeping</span> <span lang=”en-US” xml:lang=”en-US”>practical</span>

Suggested fix to remove extra code

You can manually remove it if there isn’t much but if there is a lot:

  1. Copy the text into a text editor like Notepad
  2. Copy it from the Notepad
  3. Paste it back in to your Pressbook.

Note: You will have to re-add any italics, bold, links etc.

Licence

Icon for the Creative Commons Attribution 4.0 International License

Open Textbooks @ UQ guide and templates by UQ Library is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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