5. Presentations, posters and infographics

Presentations can be in person or online, live or recorded or a mixture of all of these. Check your assignment instructions or marking criteria first, so you know exactly what is required.

• Techniques for keeping your audience engaged
• Zoom
• Interactivity for online presentations
• Presentation slides
• Font
• Colour
• Images and icons
• Posters
• Infographics

Types of presentations

Consider the audience, purpose, context and format when planning your presentation.

• Will your presentation be face-to-face, online, or both? You might do your presentation to a “live” audience but have it recorded for others to watch later.
• What format or medium will you use? A visual presentation may take the form of slideshow, a poster or an infographic. An oral presentation could be with or without extra visual elements.
• An interactive presentation or workshop will involve you presenting your knowledge and ideas but should also provide opportunities for activities and interaction, including debate, questions or role play.

Regardless of the format, a clear structure and compelling content are essential to keep your audience interested. Presentation skills from Student Support gives an overview of things to be aware of when presenting, like using effective eye contact and gestures.

Techniques for keeping your audience engaged

Practice your presentation — record yourself to check the timing. Are you speaking too fast or too slow? Are you changing your tone of voice? A monotone can be very boring. Practice again to improve your pace and tone.

Central Library has a Presentation room where you can practice your presentation with the same equipment that you will use in your lecture room. Feel confident using a data projector, interactive whiteboard, document camera and more, to be ready to present in your lecture.

Know your topic well — if you barely understand what you are talking about it will be difficult to speak well. Find out as much as you can to inform your presentation. Think about how much your audience knows on the topic so you know what needs to be explained. Examples or anecdotes help make a presentation more interesting and relevant.

Use notes or an outline as a prompt — when you are nervous it is easy to forget the brilliant things you had planned to say. Notes can act as a reminder of the key points. However, if you have the whole speech written out, you will be tempted to read it as is and that can ruin the conversational tone or spontaneity of your presentation.

Use strategic pauses — pause before and after important points to provide emphasis and to grab your audience’s attention.

Ask questions  — this is a good way to keep your audience interested and involved. Prepare some questions to ask your audience. Questions about their own experiences or thoughts are easier and less scary for your audience to answer than questions that require a “correct” response.

Repeat audience questions — if a participant asks a question it is always a good idea to repeat the question to ensure that everyone hears it. This is crucial for online attendees who often can’t hear anything not spoken into the microphone.

Tools for online presenting

Zoom

Zoom is video conferencing software that can be used for presentations and meetings. UQ provides access to an upgraded version of Zoom for students and staff. You can send a link to participants to join your presentation. The web browser client will download automatically when the participants join their first Zoom meeting, and is also available for manual download.  You can share your screen and record the session. Make sure you get your participants’ permission before you start recording.

Interactivity for online presentations

These tools and features can help make your online presentation more interactive:

Chat — turn chat on so your audience can type their questions and respond to your questions. If possible, have a helper to monitor chat for you.

The ability to mute or unmute participants — allow individuals in your audience to ask questions and respond without having the constant noise of the whole audience unmuted in the background. Establish some guidelines at the start of your session about how participants can indicate that they want to ask a question. Some tools allow participants to use a raised hand icon or they can send a message via the chat function.

Whiteboard tool — the whiteboard will usually allow text, drawing, highlighting etc. You and your audience can share concepts and ideas.

Shared document — this could be a Word document or spreadsheet on OneDrive or Google Drive. Set the access so others can comment or edit the shared document. Writing and referencing tools has information on accessing and using these tools.

Mind mapping and brainstorming tools — tools like Coggle and Bubbl.us are good for thinking up ideas and mapping out complex concepts. Padlet allows posts, linking, uploads etc. UQ has a licence for Padlet with additional functionality compared to the free version. Visit Study tools for more information about mind mapping and brainstorming tools.

Poll tool — you can post a question or idea and your audience can vote on it or provide feedback or comments:

• Zoom has a poll tool. View Host a poll instructions on Managing Zoom meetings.
• Slido has a free basic plan that requires registration. Slido allows audience members to comment or ask questions during a presentation
• Tricider is a free polling tool that doesn’t require registration, just a link to the question.

Presentation slides

If your design skills aren’t great, follow these design tips to create appealing presentations:

• Be consistent with your headings, fonts, colours, layout, themes (shapes, symbols, icons etc)
• Only have one idea or point per slide
• Have no more than six bullets per slide
• Use words as cues rather than having complete sentences
• Only use one chart or graphic per slide. For information on how to visualise your data, visit our Working with data and files module.

Slide and presentation tools

Find out about more presentation tools.

Fonts

• Fonts should be easy to read
• Be consistent with your sizing for headings, subheadings and paragraphs
• Make your heading font distinctive from your paragraph font
• Use a maximum of two or three fonts
• Don’t go smaller than an 18 point font for face-to-face presentations. It has to be large enough to be visible on the screen
• Same family fonts look good together.

Get information and tips to help you choose fonts.

Colour

• Use just two colours for a simple, clean design
• Grey is a good contrast colour or choose a lighter shade of the main colour.

• w3schools.com has a colour picker tool to set different colour values
• Colorbrewer2.org allows you to select a Colorblind safe option. It is designed for creating map colours but you can use the colour information in your presentations. You can change the number of colours and there are different export formats.

Images and icons

Using images or icons instead of text can make your presentation look more interesting. The Find and use media module lists sources of images. Remember to check the Creative Commons licence type to see how you should credit the author. Public domain images do not require an attribution.

High resolution images are better for print formats. Images you download from the web are often low resolution to reduce the file size. If you are creating a print document, look for the full resolution option, if available.

Find icons for reuse:

• The Noun project — has Creative Commons and public domain icons
• flaticon.com

Screenshots:

• Take a screenshot.org — explains how to capture the full screen or a specific area on different devices
• Nimbus Screenshot & Screen Video Recorder — this Chrome extension lets you take a screenshot of the entire current page. It also has a screen recording function but it is limited in the free version. Other browsers should have similar tools.

Use GIMP, free image editing software, to resize or edit images. Find out about more tools for working with images.

  Watch How to avoid death by PowerPoint (YouTube, 20m, 31s) – Learn the art of making a good presentation.

Posters

Posters are often used at conferences or other events to share important research. You can use the same design tips for colour, fonts and themes for creating a research or abstract poster. Other design elements include:

• Use a 3 or 4 column format
• Try to keep 40% of the poster as white space, with no text or images. It helps organise the flow of information and prevents cluttering
• Keep a margin around the edge of the poster
• Use a large heading for your title across the top and sub-headings on your columns
• Text size recommendations —
  • Title heading — 85 point font
  • Subheadings — 36 point
  • Body text — 24 point

The CLIPS website has information on what to put in a science poster, a PowerPoint for posters video and PowerPoint templates, in different sizes, for download.

More PowerPoint instructions:

• Set the size of the slides to the poster requirements before you start
• Convert your slide to a PDF before you print it to keep the formatting as you intended.

Layout and Composition: Grids (LinkedIn Learning, 1h1m) looks at how to use grids to create strong and consistent designs for posters. A UQ login is required.

Don’t forget to include references and attributions.

Print your poster

You can print up to A3 size, using your UQ ID card or print/copy card in the Library.

Other specialised printing services are available for larger sizes and high quality colour, including from UQ Print.

Infographics

Infographics and presentation software are excellent ways to present information and data in a visually appealing format. Online infographics can include interactive elements. Infographic examples:

• Information is Beautiful
• Tableau Public Gallery
• Daily Infographic

Choose a tool that allows you to share a link to your infographic or presentation.

Get more information about infographic tools.