7 Your Attendance and Absence Responsibilities
Placement Attendance Requirements
Attendance at all scheduled placement activities is compulsory.
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- Approved Arrangements: You must attend placement during your allocated period or at times explicitly agreed upon with your preceptor and approved by the WIL Partnerships Coordinator.
- Changing Arrangements: Any changes to your placement site, preceptor, dates, or hours must be discussed with and approved by the WIL Partnerships Coordinator before the change occurs.
- Public Holidays & Alternative Hours: Please refer to Chapter 4 for detailed rules regarding public holidays and making up alternative hours.
Illness and Absence Procedures
Do not attend placement or mandatory workshops if you are unwell, experiencing symptoms of a communicable illness (including COVID-19), or have been advised to isolate. Prioritise the safety of vulnerable patients and healthcare staff.
How to Report an Absence
If you are unable to attend placement or a scheduled activity, you must complete both of the following steps within 24 hours (or as soon as reasonably practicable):
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- Notify your preceptor and the School of Pharmacy (placements@pharmacy.uq.edu.au) as soon as possible.
- Record the absence in InPlace. (See Chapter 54 for detailed step-by-step instructions).
Absence Documentation Requirements
| Absence Type | Medical Certificate Required? | Action Required |
|---|---|---|
| 1–2 Days (Placement) | No | Notify preceptor & School. Record in InPlace. |
| 3+ Days (Placement) | Yes | Notify preceptor & School. Record in InPlace. Upload certificate to InPlace. |
| Mandatory Workshops | Yes (Regardless of duration) | Notify School. Upload certificate to InPlace. (Note: Work commitments are not valid grounds for absence). |
Making Up Missed Time
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- Standard Make-Up Hours: Discuss missed placement hours or days with your preceptor to arrange make-up time where possible.
- Out-of-Hours Make-Up: Any make-up hours falling outside the published course dates or standard arrangements must be pre-approved by the WIL Partnerships Coordinator.
- Unresolved Absences: If missed hours cannot be made up, the Course Coordinator will determine whether placement requirements have been satisfactorily completed.
- Assessment Extensions: If illness or other circumstances affect assessment deadlines, contact your Course Coordinator and apply for an extension through MyUQ where appropriate.
